Employment Opportunities

Director of Administration and Facilities

Position Goals: 

To provide oversight to the administration  and facilities of Greenwood Forest Baptist Church, to include administrative support to the ministerial staff; assistance with the accounting contract; coordination of vendors, outside groups, and rentals; and maintenance of the church office and related systems (i.e. building security and HVAC controls).

Relationships: 

This position will be supervised by the Senior Pastor and will receive support from the Personnel Committee. This position will be a liaison to vendors and outside groups.  

Hours: 

This is a 40 hour per week, exempt position. Regular working hours are generally Sunday through Thursday, with the ability to flex schedule as approved by the supervisor. Some hours may be done remotely; presence on Sunday morning is required.

Salary/Benefits:

Salary Range is $60,000 to $65,000, depending on experience. Benefits include a minimum of 3 weeks of PTO available annually, retirement, and health/life/disability insurance.

General Expectations:

• Maintain a professional relationship with the church staff, congregation, consultants, and vendors.
• Be well organized and flexible.
• Learn new software programs and systems as needed.
• Maintain confidentiality in knowledge acquired that is of a personal nature.
• Promote an inclusive environment as Greenwood Forest is a community that is inclusive of everyone’s diversity of genders, sexualities, races, ethnicity, citizenship statutes, ages, abilities, and backgrounds.

Responsibilities:

Facilities and Maintenance

• Ensure compliance with government codes related to facility management (i.e., fire inspections and drills and grease pit maintenance).
• Maintain the HVAC computer system, control system, and remote access door system.
• Provide monthly detailed reports to the Properties Committee and enlist their support as needed.
• Open and close the church property on Sundays.
  

Vendor/Outside Group Management

• Oversee the cleaning contract and maintain communication with the company.
• Identify and evaluate vendors to facilitate inspections, maintenance, repairs, ground maintenance, etc., ensuring quality service as well as competitive pricing.
• Coordinate all vendors and ensure access to the property for repairs and maintenance as needed.
• Coordinate and manage outside group contracts and usage and the rental of buildings, including wedding ceremony rentals. (i.e., maintain a list of groups, communicate with group leaders, keep agreements up to date, and ensure building access).

Finance Support

• Provide finance support to the outside accountant (i.e., money counting, bank deposits, budget coding). 
• Manage credit cards.
• Mail stewardship letters.
• Provide finance information as requested by the Pastor and Finance Chair. 
• Work with the outside accountant to complete audits as needed.
• Maintain the accountant contract alongside the Senior Pastor and Finance Chair.

Administrative and Communication Support 

• Provide administrative oversight and data entry to the membership database.
• Maintain the Safety and Security Training volunteer list and keep background checks up to date.
• Provide personnel assistance (i.e., maintain housing allowance records, new hire onboarding paperwork, communicate with health insurance contacts, maintain vacation/leave balance records for staff).
• Prepare reports as requested by the Senior Pastor to assist with ministry related tasks.
• Keep office and office equipment in working order, including ensuring that office supplies are stocked and the copier is in working order.
• Respond to inquiries to the church office, including voicemails and emails, as well as receiving and directing visitors during open office hours.
• Execute columbarium contracts and maintain columbarium records.
• Coordinate volunteers alongside committee chairs for various ministry tasks.

To apply, please send your resume and cover letter to search@gfbccary.org.